SaikouCon 2018 Merchant Applications Wave 2
are now OPEN
ATTENTION MERCHANTS: At the Econo Lodge Conference Center, we are able to accommodate more Merchants, quite a few more than we expected, and thus after several requests over the weeks since the first (and what we thought was the only) wave of Merchant Applications, we are opening a second wave of Applications. All Applicants placed on our wait list from Wave 1 are now considered active applicants again, subject to another round of jurying with Wave 2 applicants at the close of the second application period (all wait listed merchants will be receiving an email stating the same later today, there haven't been enough hours in the day lately to get the emails out before opening the new application period).
Please see Merchant Hall details; our rules, regulations, and guidelines located below, before applying to vend at SaikouCon 2018. This second and final wave of Merchant Applications is open from January 15, 2018 at 12 PM until March 16, 2018 at 6 PM. Just as in the first wave of Merchant Applications for 2018, jurying of applicants will commence after the close of the application period. Applicants will be notified of their status within five business days of the close of applications.
Merchant Hall details:
Accepted merchants will be invoiced via PayPal for $95.00 per space they request, spaces are limited to 40 spaces for 2018, this invoice must be paid within ten (10) business days; if merchant fails to do so, their space(s) will be passed to a merchant on SaikouCon 2018's wait list. The following details are specific to SaikouCon 2018 and it's hosting venue:
- Merchant spaces at SaikouCon 2018 will be 8' X 5' (eight foot long and five foot deep)
- Spaces will include a table and two chairs
- Accepted applicants will receive three (3) badges with their registration fee to not only sell their approved wares at SaikouCon 2018, but also enjoy all the programming and events open to 3 Day General Admission badge holders
- If accepted applicants need more than the three badges included with their registration, they are available, up to three (3) as seen on the application form, at the same discounted rate of $15.00 per badge as in years past
- There will not be individual waste baskets at each booth this year, but there will be large bins provided by The Holiday Inn Center City Allentown at easily accessible locations throughout the ballroom area of the Holiday Inn used as the Merchant Hall
- The Holiday Inn Center City is a smoke free environment (both cigarettes and vaping are prohibited), please bear this in mind. Violators may be asked to leave the convention either by the convention staff, Holiday Inn staff, or both
SaikouCon Merchant Rules & Regulations
- Merchants, both dealers and artists now fall under the title of Merchant at SaikouCon, and will continue to do so from 2017 forward; must apply and then have their wares reviewed by jury made up of convention staff before being allowed to register as merchant at SaikouCon.
- This jury process will be conducted by the convention's chairman and the convention's chief financial officer
- Merchants will not be juryed until the application submission period has closed, our process is fast and all applicants will know their status within 10 business days of the close of the application period
- Merchants chosen to be juried out of the applicants must provide photos of their wares, scans of their licensed merchandise agreements, typical price points of their wares; we are aware these rates change with the market year to year, SaikouCon's staff have extensive backgrounds in retail sales. But, we still wish to make sure merchants selling at SaikouCon are selling within the current market prices and not above them or too far below them. This ensures top quality, diverse merchandise, fair prices for attendees, and friendly competition between merchants.
- Bootlegged items (CDs, DVDs/BluRays, merchandise, collectibles, autographs, other bootlegged memorabilia et. all) are forbidden. If a merchant is found to be in violation of this rule after passing the application and jury process, they will be shut down by the executive staff of SaikouCon, they will then be escorted with their wares from the hosting venue by SaikouCon's security and will be forced to relinquish their merchant badges of attendance to SaikouCon without refund of their merchant registration fee. They will also be banned from vending at SaikouCon in future years.
- For those merchants offering art prints, Fan Art and commissions are acceptable to offer, as long as artists offer original design pieces (prints and/or originals) on hand; medium not restricted. Direct copying of the original artwork of others (i.e. tracing of manga volume covers or pages and anime set or DVD/BD box art) is prohibited and is grounds for immediate expulsion from SaikouCon's Merchant Hall and being banned from selling at future SaikouCons. Please note, "originals" refers to original designs of the artist, original sketches need not be on hand, especially since many artists utilize digital mediums to create their pieces.
- Merchants selling their own artwork, fan art, artisan crafts (handmade jewelry, statuary, clothing, cosplay accessories etc.) will be asked to submit photos of their work via email if they are accepted past the application phase to the jury phase of applying to vend at SaikouCon. This is to ensure quality products for attendees to purchase and promote equal opportunity for sales among our artist and artisan merchants.
- Merchants offering commissioned sketches of attendees, be they in cosplay or plainclothes, are not allowed to continue selling that sketch (reproduced or scanned) to other customers at SaikouCon without express written consent from the subject of the sketch. If a merchant is found to be selling the image of a live person without that person's consent they will be removed from the Merchant Hall, without refund, and will be banned from SaikouCon in future years. WITHOUT EXCEPTION.
- Music at low levels is acceptable to be played in your booth. Compromises, in the event of disturbing booths around you, is left up to individual Merchants, not SaikouCon staff and/or volunteers; though executive staff may intervene and enforce a compromise should the merchants not be able or willing to do so on their own.
- Carnival barking from your booth, taunts, intimidation, hate speech, and/or humiliation will not be accepted. Failure to comply will result in expulsion without refund from SaikouCon.
- There is a 10 foot height restriction on display/signage pieces for Merchant spaces. If you break this rule you will be asked to take down your display/sign. Failure to comply or combative behavior will result in expulsion from the Merchant Hall at SaikouCon without refund.
- Merchants will not exceed their purchased sales space, SaikouCon staff will not allow merchants to encroach on one another's spaces. Happy and courteous neighbors make a Merchant Hall a great Merchant Hall.
- Merchants are expected, but not forced, to acknowledge and keep the same daily hours as listed above and to the right for the SaikouCon Merchant Hall. If you choose to pack up and leave before the convention's final day or closing hour of the final day, for any reason, you will not be entitled to a partial or full refund of the merchant registration fee. Leaving before SaikouCon's posted hours is the choice and responsibility of the merchant, not the convention or its staff.
- Merchants are expected to adhere to these merchant specific rules and regulations for selling at SaikouCon, but they are also expected to adhere to the rules and etiquette practices that attendees are. These general rules, con etiquette, and behavior guidelines may be found on the Convention Info page; be kind, be courteous, be welcoming, follow the convention dress code (no nudity in full or partial, no exposed genitals or nipples) whether cosplaying or not, and have fun with attendees, other merchants, and con staff. Together let's make a great con experience for all!
Merchant Application Quick F.A.Q.:
How much do extra badges cost merchants?
Extra badges, over and above the three (3) provided with your registration fee (if approved to vend to at SaikouCon), are $15 per badge. Up to three discount badges are available for merchants as seen in the application form.
Why do you need to know who my licensors and/or wholesale suppliers are?
This is so we can vet your licensor and/or supplier names to make sure you are not a bootlegger and/or selling bootleg merchandise so we don't have the unpleasant job of escorting anyone with bootleg wares out of the convention.
Why can I only buy three (3) merchant spaces?
In 2016 there were merchants that bought four or more spaces at a time, while it was our fault for allowing this, it created a hectic, tight, and unfair landscape in our merchant hall. We will not allow this again. Up to three spaces still allows most merchants the room they need to properly display and sell their wares, but keeps the landscape of the SaikouCon Merchant Hall competitive without giving any one merchant a monopoly on space in the Hall.
Why do you want to know my average price points?
To ensure fair prices for our attendees; your customers. "Fair" meaning sticking to the MSRP for current release figures, statues, models, DVD/BD et. al. in the realm of mass produced items and not going too far above current collector price guide listings on older and out of print collector's items. We understand that merchants that sell original art, fanart, and artisan/handmade items don't have set price points as such, but we ask that you share this information with us anyway. Remember, each year we're not just putting together a merchant hall, we're building a small economic state within the SaikouCon Merchant Hall and need to keep the market fair for buyers and sellers alike.